Not all data fits into the template in the same way (for example, some people have longer names than others), so you will almost always need to manually review and edit the formatting of each membership card.Microsoft Word is primarily a word processing software, not a design tool, so its design capabilities are limited.Here are a few common problems that membership managers often run into: While using the Microsoft Word mail merge feature to create membership cards works, many people find it challenging, cumbersome, and time consuming. Pitfalls of Using Microsoft Word for Membership Card Templates If in-person meetings aren’t possible, you may need to send the cards by mail, which creates additional costs. To distribute your membership cards, you can simply hand them out at your next member meeting. If you have just one or two new members, it doesn’t make sense to outsource the job to a third-party printer because the cost per card will be far too high. Not to mention, the latter only works if you’re creating a large batch of membership cards all at once. Alternatively, you can export the file and send it to a third-party printer, who’ll be able to use other card stock options or even make plastic cards, which are more durable.īoth options come with their own expenses, of course. To print your membership cards, you can use an in-house printer and perforated card stock. Printing and Distributing Your Membership Cards To complete the first step, you’re welcome to design your own membership card template, or use one of our ready-made ones. If you’ve never done a mail merge before, be sure to check out more detailed instructions in the article How to Use Mail Merge to Create Custom Membership Cards. Matching the mail merge fields in the card template with the columns from the Excel file.Selecting a data source (your Excel file).Setting up a membership card template using a “labels” format.One common solution for creating physical membership cards is to use Microsoft Word’s mail merge feature. Using Microsoft Word for Membership Card Templates (+ 4 Free Downloadable Templates) A scannable barcode that can be used to verify membership and track the use of the card.How this card can and cannot be used (may differ depending on membership tier).“Member since” date and membership expiry date.Member’s name, ID number, photo, and signature.Your organization’s name, logo, address, website, and contact info.Not every item on the list below is a must-have, but this should give you a good starting place. What you include on your membership cards will depend on how you and your members use them. 6 Elements You Should Include on Your Membership Card If you ever need to update all of your membership cards with a new logo or a new field, you can do that in a matter of minutes, as well. With templates, you can create an unlimited number of cards with just a few clicks. What if your membership eventually grows to 100, 200, or 500+ people? If you have 25 members, it may seem feasible to design each card manually, but this solution is not scalable. Whether you choose to create physical or digital membership cards, you can save hours of manual work by using membership card templates. Not to mention, digital cards are preferred by members because there’s virtually zero chance that they’ll forget their card at home or lose it. They are much easier to create, distribute, and update, especially as your membership grows. While membership cards have traditionally been made from paper or plastic, more and more organizations are making the move to digital membership cards. If you have partners who offer discounts to your members, membership cards can be used to access these discounts, as well. It can be used when admitting members into events and to give them access to other member benefits. We’ll also share free templates you can use or refer to for inspiration when designing your own.Ī membership card is a physical or digital card that proves a member’s membership with your organization. In this post, let’s go over two different ways to create membership cards, along with the tools you’ll need to do so effectively. One of the best ways to improve your members’ experience is to provide them with membership cards.Ĭreating them may seem like a fairly straightforward process, but believe it or not, how you design and distribute your membership cards can have an impact on your members’ satisfaction and even retention rates!
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